Town of Otisfield
Board of Selectmen Meeting Minutes
August 3, 2016
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Chairman; Hal Ferguson, Lenny Adler & Rick Micklon present.
2. FLAG SALUTE: Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from July 20, 2016. *Motion to accept minutes. RM/LA – Unanimous.
4. SPECIAL EVENTS:
A. Mia Purcell Oxford Hills Economic Development: Update on some loan services provided by Community Concepts. Flier for expedited loan program submitted into public record. Website provides a listing of all the current commercial real estate in the surrounding towns. www.wmedc.org . Otisfield is one of the few towns in the area that has recently expanded broadband in town. Survey provided to see what people are looking for. Mia will send link to be posted on website.
5. BOARD & COMMITTEE REPORTS:
A. Board of Appeals –Administrative Appeal of Planning Board decision for The Wedding Barn, Map R04 Lot 021 #439 Gore Rd. Site Plan Review Ordinance: (4) sections being appealed by Robert & Jennifer Becker. Robert Becker had a procedural question from the approval of the June 21st Planning Board decision at last BOS meeting. The town contacted town attorney to see if this resets the clock in this process and the answer received, is that it does not reset the clock but may be heard at the upcoming appeal. Appeal scheduled for August 9th @ 7:00 PM in the Annex. Town Attorney will be in attendance for legal support. We may need to relocate to the Community Hall.
6. DEPARTMENT HEADS:
A. Dan Peaco: Picnic tables at the Town Beach have been damaged. They have been there for about 4 years and are being destroyed. HF & LA agree that we should remove the damaged ones and as of now, no intention of replacing them. Use those damaged ones to keep as many serviceable as possible through repairs. When they are gone, they are gone. RM: Don’t necessarily agree with the concept of not replacing them. I would like to refurbish them if we can but leave the door open to replace them if needed. DP will remove the ones that cannot be repaired.
7. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Heniger Park Trails: Maureen Howard: I’m not a proponent for ATV use on the trails, because it’s very quiet and peaceful in there and that would change the atmosphere. Motorized vehicles in there are not a great idea as the trails are narrow and this could be dangerous. It’s not being used as much as it could be but she’d like to do some research to see what it would take to mark the trails a little better. Maureen would like to let more people know that the walking trails in there and likes the brochures that she has seen. HF: Bob Blake did that brochure. Maureen would
like permission to research this and BOS agreed this is a great idea and would love to see her put a proposal together for the BOS to review. Anne has copies of the laminated maps if needed. An electronic copy can be obtained as well. Dan Peaco: When I went over to mow the trails, it looks like all trails have been used by ATV use. The further side of the Howard Dyer trail has some erosion issues this year and I was concerned about it. It looks like it is being used heavily on the outer perimeter of Sylvester Trail. Very unstable area. LA: I would suggest putting up signs in the area where they can ride. They should be restricted to the areas they were given permission to use. All agree.
8. ADMINISTRATIVE ASSISTANT ITEMS:
A. Tax Liens: Anne: We have Filed 77 tax liens and we are going to the registry on Monday. This number is pretty typical. We have a very high collection rate.
B. Fuel Prices: Anne
1) CN Brown fixed price is currently $1.64/ gallon.
2) Dead River fixed price is currently $1.74/gallon.
All agree that CN Brown price is better than SAD 17 offered prices and Dead River therefore that’s the way to go. *Motion that we go with CN Brown and get locked in at $1.649. HF/RM – (2) Yes, (1) Abstention LA (LA worked for CN Brown for many years and felt he should abstain)
C. Scribner Hill Road: Maine Telephone Company requesting a new pole permits for Scribner Hill Road and a replacement pole permit on Scribner Hill Road. BOS signed the pole permit requests.
9. ADJUSTMENTS TO AGENDA
A.
10. UNFINISHED BUSINESS
A.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant # 2 to pay the town bills. LA/HF - Unanimous.
B. William’s Way Easement: HF: This Saturday a meeting was held with the Silvaqua Association. Everyone agreed to have the Town put the paperwork together for an easement and the Attorney will review it. Ross Cudlitz inspection pointed out some short comings. Silvaqua says let’s maintain the current status and we will address any issues as they arise. HF will follow up with this with Town Attorney. All agree.
C. Town Pound - Callie Zilinski *Tabled until next meeting.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. Pleasant Lake Dam: HF: We had a meeting last night with Casco BOS. We signed a notice and awarded the contract to T Buck. Work should begin next month.
B. Heniger Park: RM: Ben Pratt has been to site and he is going to be doing earthwork on Friday at both locations. Glenn Snow will then do the Handrails.
C. Saturday Pond Dam: RM: Maine Survey Consultants, Del Maxfield has been contacted per Boards request. Del is ready to move forward to the next phase.
D. Quit Claim Deed: LA did not have a chance to discuss with Al Haggerty, but HF did and Patti and Al do not believe it to be their land and would be happy to sign a quit claim deed.
E. Fire Station: LA: The refrigerator has died. All agree that a new one needs to be ordered and replaced under buildings and grounds budget.
F. Winter Carnival: LA: Discussion with FD association regarding making the ball field behind the Town office an ice skating rink. All agree they do not see an issue with this.
G. Thompson Lake Dam Committee: We are meeting again as of last week.
H. Christmas Tree: RM: Spoke with Eli of Goodwin’s Landscaping and they have been in touch with Richardson Landscaping. They are looking for a 10’ – 12 ‘tree for the town. HF will stop at O’Donnell’s Nursery to see what they recommend and have in stock.
I. County Budget Caucus for District 3: RM: Meeting on Wednesday, August 31st. Floor nominations from the Selectmen in attendance and then you take a ballot vote. Two elected and one appointed by Commissioner Tim Turner. Rick has been Chair for last four years.
J. Performance appraisals: HF: BOS will meet next Wednesday night for this.
13. EXECUTIVE SESSION:
A. Motion to enter into executive session pursuant to MSRS. *Motion to close executive session by___ 2nd___, All Y-N. Discussion: *There was no executive session held at this mtg.
14. ADJOURNMENT. *Motion to adjourn at 8:25 PM. HF/LA -Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman __________________________________________
Rick Micklon __________________________________________
Lenny Adler __________________________________________
Approved on August 17, 2016
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